Beacon Academy Trust – School Administration Apprentice

Beacon Academy Trust – School Administration Apprentice

Posted: 2018-02-09

Closes: 2018-02-28

Location: Ilford, Essex

Salary: £198 p/week

Duration: 12 months FTC/36 hours/52 weeks per year.

We are seeking to appoint an Administration Apprentice to support a busy educational trust. The Administration Apprentice will be required to undertake administration in all areas.

The Trust is committed to safeguarding and promoting the welfare of young people and expects all members of staff to share this commitment. The below documents must be read prior to applying for this role and will be factored into interviews:

Keeping Children Safe in Education

BMAT – Safeguarding and Child Protection Policy

Enhanced DBS (with list checks) is required for this post.

Please forward your electronic applications to 

Please note, we reserve the right to close or extend this position, therefore we would urge candidates to submit an application as soon as possible.

BMAT Support Application
Role Profile
Purpose of role
To undertake a range of administrative duties to support the School Administration Team to deliver a consistent, high quality, integrated and seamless service.
General duties and responsibilities
·         Post

–          Collect post from Upper Site and bring to Lower Site to frank, along with outgoing post from KS3

–          Sort incoming and internal post and deliver to department trays, in  staff rooms, as appropriate

·         Reception

–          To be based in Reception where there is a spare computer for administrative work

–          To take in goods

–          To meet and greet visitors

–          To keep the diary for visitors expected

–          To operate the buzzer for entry/exit

–          To cover other receptions where needed:

·         On-Call related duties

–          To pass messages to teachers/students

–          To collect students from class and take them to where they are needed

·         General administration

–          To type letters/make appointment etc as required

·         Filing

–          To assist administrators with filing

·         First Aid

–          Willingness to be First Aid Trained

–          To assist with paperwork associated with First Aid

·         Printers

–          To be responsible for keeping them stocked with toner and paper

·         Stationery

–      To keep the stationery cupboard tidy and report when stocks are low

The above mentioned duties are neither exclusive nor exhaustive, duties and responsibilities of the post may change as requirements and circumstances change. The post holder may be required to carry out such other duties as requested by management that are broadly within the level of the post.

Generic Role Criteria
Essential (E)

Desirable (D)

Application (A)

Interview (I)

Reference (R)

1.       Qualification at Level 2 (Grade C or above) in English, Maths and Science E A
2.       Excellent organisation and administrative skills E A/I
3.       Excellent written and verbal communication skills, including telephone skills E




4.       Excellent IT skills, and proficient in the use of IT packages E I/R
5.       The ability to absorb information readily and speedily and work under pressure E A/I/R
6.       Work constructively as part of a team and work independently E A/I
7.       A good understand of the need for confidentiality E A/I
8.       Attention to detail E A/I
9.       Flexibility as the role may require working between Academies within the Trust E I
  1. Be willing and able to undertake a wide range of duties as required
  1. Able to adapt and embrace change
  1. Ability to find innovative solutions to problems/issues
13.   Ability to relate well to staff, students’, parents and public E A/I/R
14.   Ability to work cooperatively as a positive team member and leader E A/I/R
15.   A positive, “can-do” approach with colleagues and students E A/I
The school is committed to safeguarding and promoting the welfare of young people and expects all members of staff to share this commitment. Enhanced DBS Disclosure is required for this post.